Hotel Cash Flow Calculator
Calculate cash flow for your hotel business using industry-specific benchmarks and defaults.
Monthly Cash Flow
$3,750
Net cash in or out each month
Monthly Burn Rate
$0
Cash spent beyond revenue (if negative)
Cash Runway
—
Months your reserves will last
Annual Cash Flow
$45,000
Projected 12-month net cash flow
How to Use This Cash Flow Calculator
Enter your monthly revenue — the cash actually collected each month, not just invoiced. For hotel businesses, revenue comes from Room revenue (ADR × occupancy), Food & beverage, Meeting & event space. Use an average month or run the calculation for both peak and slow months.
Enter your total monthly expenses — everything that leaves your bank account. Include Labor (rooms, F&B, front office), Cost of F&B sold, OTA & marketing commissions, Utilities & property maintenance, plus loan payments and any other recurring costs.
Need more than a calculator for your hotel finances?
Our Hotel Cash Flow Template gives you a complete, ready-to-use Excel spreadsheet with industry-specific categories, formulas, and dashboards. Skip the setup — start analyzing in minutes.
Cash Flow Calculator for Hotel Businesses
Cash flow management is the difference between a hotel business that survives and one that thrives. Even profitable businesses fail when they run out of cash — a common scenario when revenue is seasonal, customers pay late, or a large expense hits unexpectedly. This calculator gives you a clear picture of your monthly cash position and how long your reserves will last.
Business hotels peak weekdays and Q1/Q3; leisure properties peak summer and holidays. January is typically slowest for both segments. Understanding these patterns is critical for hotel businesses. Build cash reserves during peak months to cover fixed costs during slower periods. Key costs like Labor (rooms, F&B, front office), Cost of F&B sold, OTA & marketing commissions don't stop during slow months, so your cash reserves need to bridge the gap.
Hotel Industry at a Glance
Financial templates built for hotels and hospitality businesses — from independent properties to branded franchises. Pre-loaded with room revenue, F&B, and event billing categories.
Revenue Drivers
- Room revenue (ADR × occupancy)
- Food & beverage
- Meeting & event space
- Spa & wellness
- Parking & ancillary fees
Key Cost Categories
- Labor (rooms, F&B, front office)
- Cost of F&B sold
- OTA & marketing commissions
- Utilities & property maintenance
- Franchise & management fees
- Administrative overhead
Typical Margins
Gross: 65-80% · Net: 10-20%
Seasonality
Business hotels peak weekdays and Q1/Q3; leisure properties peak summer and holidays. January is typically slowest for both segments.
Key Performance Indicators
Frequently Asked Questions
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