Wedding Planning Cash Flow Calculator
Calculate cash flow for your wedding planning business using industry-specific benchmarks and defaults.
Monthly Cash Flow
$5,000
Net cash in or out each month
Monthly Burn Rate
$0
Cash spent beyond revenue (if negative)
Cash Runway
—
Months your reserves will last
Annual Cash Flow
$60,000
Projected 12-month net cash flow
How to Use This Cash Flow Calculator
Enter your monthly revenue — the cash actually collected each month, not just invoiced. For wedding planning businesses, revenue comes from Full-service planning fees, Day-of coordination packages, Vendor referral commissions. Use an average month or run the calculation for both peak and slow months.
Enter your total monthly expenses — everything that leaves your bank account. Include Assistant coordinator wages, Contractor/sub-planner fees, Vendor pass-through costs, Marketing (Knot/WeddingWire listings), plus loan payments and any other recurring costs.
Need more than a calculator for your wedding planning finances?
Our Wedding Planning Cash Flow Template gives you a complete, ready-to-use Excel spreadsheet with industry-specific categories, formulas, and dashboards. Skip the setup — start analyzing in minutes.
Cash Flow Calculator for Wedding Planning Businesses
Cash flow management is the difference between a wedding planning business that survives and one that thrives. Even profitable businesses fail when they run out of cash — a common scenario when revenue is seasonal, customers pay late, or a large expense hits unexpectedly. This calculator gives you a clear picture of your monthly cash position and how long your reserves will last.
Peak weddings in May-June (spring) and September-October (fall). January-February slowest for events but highest for new bookings from holiday-engaged couples. Understanding these patterns is critical for wedding planning businesses. Build cash reserves during peak months to cover fixed costs during slower periods. Key costs like Assistant coordinator wages, Contractor/sub-planner fees, Vendor pass-through costs don't stop during slow months, so your cash reserves need to bridge the gap.
Wedding Planning Industry at a Glance
Financial templates built for wedding planners and coordinators — from day-of coordinators to full-service agencies. Pre-loaded with fee structures, payment milestone tracking, and vendor pass-through categories.
Revenue Drivers
- Full-service planning fees
- Day-of coordination packages
- Vendor referral commissions
- Vendor pass-through markups
- Add-on services (rehearsal dinner, elopements)
Key Cost Categories
- Assistant coordinator wages
- Contractor/sub-planner fees
- Vendor pass-through costs
- Marketing (Knot/WeddingWire listings)
- Planning software subscriptions
- Professional liability insurance
- Transportation and mileage
Typical Margins
Gross: 55-70% · Net: 15-25%
Seasonality
Peak weddings in May-June (spring) and September-October (fall). January-February slowest for events but highest for new bookings from holiday-engaged couples.
Key Performance Indicators
Frequently Asked Questions
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