Moving Company Income Statement Template

Getting started takes about 15 minutes. Download the .xlsx file and open it in Excel or Google Sheets — no macros or plugins required. Start with the Monthly Income Statement sheet: review the pre-loaded revenue and expense categories and adjust any line items that don't match your operation. A two-truck local mover will use a simpler setup than a company running long-distance and storage; remove the categories you don't use and rename any that need to match your chart of accounts.

Once the categories look right, enter your revenue and expenses for the current month. Pull revenue figures from your job management software or dispatch records, and pull costs from your fuel receipts, payroll reports, and materials invoices. Enter your total job count by type in the Per-Job Analysis sheet and the average job value and labor hour calculations update automatically. Copy the monthly structure forward for future months as you go — the Annual Summary pulls from each monthly sheet without any extra setup.

Come back each month to enter actuals. The real value is in the trend: is your crew labor percentage creeping above 35%? Is your long-distance revenue holding up relative to local moves, or are you filling slow weeks with low-margin hourly jobs? These are the questions that get answered when you look at 6 months of income statements side by side. Most moving company owners who use this template say the monthly review takes 20 minutes and surfaces problems — like marketing spend that isn't converting to booked jobs — before they compound into quarter-end surprises.

Moving is a low-margin business that lives and dies on crew efficiency and seasonal cash management. Gross margins typically run 25–45%, but after crew labor (usually 25–35% of revenue by itself), truck costs, fuel, insurance, and marketing, net margins settle between 7–10%. What makes it harder is the seasonality: 60% of annual revenue arrives between May and August, with June being the single busiest month, and November through February can be so slow that summer profits fund winter operations almost entirely. Most moving company owners track revenue well — they know their job count and top-line numbers — but they don't see the full cost picture broken out by category until tax season, which is too late to change anything.

A moving company income statement needs to reflect how the business actually generates and spends money. On the revenue side, local moves and long-distance jobs have different margin profiles: local moves are hourly and more predictable, while long-distance moves carry higher revenue per job but also higher direct costs (fuel, SIT fees, cross-country insurance). Packing services and valuation coverage sold are high-margin add-ons that improve job economics without adding truck costs. On the expense side, crew labor is the single biggest variable cost and the one most directly tied to how jobs are estimated and managed — crews that run over estimated hours are the fastest way to turn a profitable job into a break-even one.

The per-job view is what makes a moving income statement operational rather than just a historical record. Knowing your average job value was $875 in March versus $1,100 in June tells you something about seasonal pricing and job mix. Knowing your average crew hours per local job ran 4.2 hours in March versus 4.8 hours in June — when crews are rushing and volume is high — tells you something about where you're leaving money on the table. This template is built around that framework: report your income statement the standard way for accounting and tax purposes, but also view your economics at the job level so you can benchmark against your own history and catch efficiency problems before they erode your summer margins.