Moving Company Income Statement Template

Once the categories look right, enter your revenue and expenses for the current month. Pull revenue figures from your job management software or dispatch records, and pull costs from your fuel receipts, payroll reports, and materials invoices. Enter your total job count by type in the Per-Job Analysis sheet and the average job value and labor hour calculations update automatically. Copy the monthly structure forward for future months as you go — the Annual Summary pulls from each monthly sheet without any extra setup.

A moving company income statement needs to reflect how the business actually generates and spends money. On the revenue side, local moves and long-distance jobs have different margin profiles: local moves are hourly and more predictable, while long-distance moves carry higher revenue per job but also higher direct costs (fuel, SIT fees, cross-country insurance). Packing services and valuation coverage sold are high-margin add-ons that improve job economics without adding truck costs. On the expense side, crew labor is the single biggest variable cost and the one most directly tied to how jobs are estimated and managed — crews that run over estimated hours are the fastest way to turn a profitable job into a break-even one.