Moving Company P&L Template

Download the .xlsx file and open it in Excel or Google Sheets — no macros or plugins required. Start with the Monthly P&L sheet and review the pre-loaded revenue and expense categories. Most moving operators keep the structure as-is and adjust only a handful of line items to match their specific service mix — for example, an operator without storage would remove the SIT fee line, while one with a fleet of specialty vehicles might add a dedicated line for that equipment. Setup takes about 15 minutes.

Moving company finances are harder to manage than most service businesses because costs vary sharply by job type. A local hourly move and a long-distance flat-rate job can look similar in revenue but have completely different cost structures — the long-distance job carries higher fuel, per diem costs, and wear on trucks, while local moves carry more crew labor relative to revenue. Without splitting these out in a P&L, you can't tell whether your long-distance jobs are actually profitable or whether you're cross-subsidizing them with local volume. Industry net margins typically run 7–10%, meaning small cost overruns in one category can eliminate profit on an entire month.

Key Performance Indicators