Question 1

What's included in this moving company invoice template?

Accepted Answer

The template includes 4 worksheets: a Move Invoice sheet with labor charges by crew and hours, truck fee, fuel surcharge, access fees (stair carry, long carry, shuttle, elevator), packing materials, specialty item fees, and a deposit deduction field; a Packing Materials Calculator that estimates box counts and material quantities by room and calculates your margin on materials sold; a Job Log that tracks every invoice with payment status (Paid, Deposit Only, Outstanding, Overdue) and flags overdue accounts; and a Revenue Summary that shows monthly job count, average job value, and gross margin with a seasonal chart. All formulas are pre-built.

Question 2

Does this work in Google Sheets?

Accepted Answer

Yes. The template is built in Excel (.xlsx) but is fully compatible with Google Sheets. Upload the file to Google Drive, open it with Google Sheets, and all formulas, formatting, and calculations work without modification. You can share it with an office manager, bookkeeper, or business partner directly from Google Drive.

Question 3

Can I customize the access fee line items?

Accepted Answer

Yes — every cell is unlocked. Rename, add, or remove access fee line items to match the surcharges you charge. The template comes pre-loaded with stair carry (per flight), long carry, shuttle service, and elevator fee. If your company charges for hoisting, weekend rates, or same-day booking fees, add them as additional rows — the total due formula will include them automatically.

Question 4

Is there a money-back guarantee?

Accepted Answer

Yes, we offer a 30-day money-back guarantee. If the template doesn't meet your needs, contact us for a full refund — no questions asked.

Question 5

What should a moving company invoice include?

Accepted Answer

A complete moving company invoice should include: your company name, USDOT number and MC number if you handle interstate moves; the customer's name, phone, and email; the job number and move date; origin and destination addresses; labor charges by crew size and hours at your hourly rate; truck or transportation fee; fuel surcharge; access fees itemized separately — stair carry per flight, long carry, shuttle service, elevator or hoisting; packing materials by type and quantity; specialty item fees for pianos, safes, or oversized items; valuation or insurance coverage; any storage charges; a line for deposits already paid; and the balance due with payment terms. For interstate moves, federal regulations require additional disclosures about the estimate type (binding or non-binding) and your FMCSA tariff.

Question 6

What are access fees and how should I invoice for them?

Accepted Answer

Access fees are surcharges for conditions that make a job harder or slower than a standard move. Common ones include: stair carry fees ($50–$75 per flight when there's no elevator), long carry fees (when the truck must park more than 75 feet from the entrance — typically billed per 50 additional feet), shuttle service (when a large truck can't access the pickup or delivery address and a smaller vehicle is required), elevator fees for commercial buildings, and hoisting fees for items too large to move through stairs or doorways. These should always be invoiced as separate, named line items — not bundled into the hourly rate. Itemized access fees are easier to explain to customers, easier to defend if disputed, and more likely to be paid without question when the reason is clearly stated.

Question 7

How is this different from a generic invoice template?

Accepted Answer

Generic invoice templates are built for service businesses that bill by the hour or project — they have no concept of stair carry fees, long carry charges, packing materials margins, job logs, or seasonal revenue patterns. You'd spend an hour adding custom line items and still end up with something that doesn't track the metrics a moving business actually needs. This template is built around how movers actually invoice: labor by crew and hours, access surcharges as named line items, materials priced with your cost and sale price so you see the margin, and a job log that tracks what's paid and what's outstanding across every job in the month.

Question 8

How often should I review my moving company's invoice data?

Accepted Answer

Review it in two cycles. First, check the Job Log weekly — this tells you which outstanding invoices are approaching or past their due date so you can follow up before accounts go stale. Most residential customers pay within 1–7 days; if an invoice is 14 days out with no payment, a phone call usually resolves it. Second, review the Revenue Summary monthly: look at your average job value, materials margin, and gross profit for the month. Compare the same month to the prior year if you have the data. Moving companies where average job value is declining are usually seeing pricing pressure from competitors or failing to invoice for access fees and add-ons consistently — both problems you can act on if you catch them early.

Question 9

Can I use this template for both local and long-distance moves?

Accepted Answer

Yes. For local moves, the labor and truck fee structure handles everything — most local jobs are billed hourly. For long-distance moves, you can replace the hourly labor section with a flat-rate or weight-based transportation charge and add line items for packing services, SIT (storage in transit), warehouse handling, and redelivery fees. The template's structure adapts to both billing models without breaking the formulas. For interstate moves specifically, review the FMCSA regulations for the required disclosures on your invoice — the template includes USDOT and MC number fields in the header to support compliance.

Moving Company Invoice Template

What's Inside This Moving Company Invoice Template

Move Invoice

Packing Materials Calculator

Job Log

Revenue Summary

Moving Company Invoice Template Features

How to Use This Moving Company Invoice Spreadsheet

Why Moving Companies Need a Proper Invoice Template

Moving Company Industry at a Glance

Revenue Drivers

Key Cost Categories

Typical Margins

Seasonality

Key Performance Indicators

Moving Company Invoice Template FAQ

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