Daycare Income Statement Template

Once the categories are set, enter your actual revenue and expenses for the current month. Use your accounting software export or bank statements as your source — you don't need to reconcile to the penny on day one. The formulas calculate gross profit, operating income, and net income automatically, and the ratios update instantly so you can see your labor cost percentage and subsidy mix as you enter data. Copy the monthly sheet forward for remaining months and adjust for known enrollment changes or seasonal dips.

A properly structured daycare income statement separates revenue by age group and funding type because the economics are different. Infant rooms are the most expensive to staff (lower ratios required by licensing), so infant tuition rates are higher but so are the labor costs to serve them. Subsidy income from state and federal programs tends to be reliable but pays below market rate in many states, which affects your blended revenue per child. Tracking these categories separately lets you model what happens when you shift your enrollment mix — more infants, more subsidy-funded spots, or adding a school-age before/after program.