Trucking Balance Sheet Template

Move to the Balance Sheet sheet and fill in the remaining figures: cash on hand and in checking, accounts receivable from open freight loads, any prepaid expenses like annual permits or insurance deposits, accounts payable to fuel vendors and repair shops, and any current-portion loan payments due in the next 12 months. The equity section calculates automatically. If your total assets don't equal total liabilities plus equity, the template will flag the discrepancy so you can find the missing entry.

A proper trucking balance sheet structures assets and liabilities the way lenders and accountants expect to see them. Current assets should include cash, accounts receivable from brokers and shippers (broken out from factored versus unfactored receivables if applicable), fuel inventory on hand, and prepaid permits or insurance. Non-current assets are your tractors, trailers, and any shop equipment, each at net book value after depreciation. Liabilities follow the same split: current includes the next 12 months of loan payments, fuel card balances, and payables to vendors; long-term is the remaining equipment financing. The difference is owner's equity — what the business is actually worth.