Law Firm KPI Dashboard Template

Log attorney hours in the Timesheet tab weekly — daily logging is ideal but weekly works if you're building the habit. Enter each attorney's billable and non-billable hours by matter type. The formulas calculate utilization rate and flag attorneys who are tracking below their monthly target with enough time to course-correct before the month closes. Update the Matter Profitability sheet as matters progress, especially for flat-fee and capped matters where budget overruns have direct profitability implications.

The KPIs that matter most in law firm management fall into three categories. Productivity metrics: billable hours per attorney and utilization rate (billable hours as a percentage of available hours) measure whether the firm's human capital is being used effectively. Target utilization is typically 1,600–1,900 billable hours per year for associates and 1,400–1,700 for partners, depending on firm type. Profitability metrics: realization rate (fees collected versus fees worked) and matter profitability reveal whether pricing is right and whether write-offs are eroding margins. Collection metrics: collection rate, time-to-bill, and AR aging tell you whether cash flow is healthy or whether working capital is being consumed by slow-paying clients. A healthy firm should target 90%+ realization and 95%+ collection rate; most underperforming firms have problems in one or both.