Personal Training Invoice Template

To generate a new invoice, copy the Invoice sheet (right-click the tab, 'Move or Copy') so your original stays clean, then fill in the client details and line items. Use the pre-built rows to itemize: enter the service description (e.g., 'Personal training session — 60 min'), quantity, and rate. If you're invoicing a package, enter the package name and total package price as a single line item, or break it out by session. Once the invoice looks right, export it as PDF (File → Export) before sending. Log it in the Client Tracker with the invoice number, date, and amount.

Personal training billing is more complicated than most service businesses because of how packages work. A client buys 10 sessions upfront. They use 3 in the first month, skip a week, use 5 more over the next six weeks. Did you invoice correctly? Did you apply the right per-session rate? Is the package expired? Without a dedicated template, these details live in text threads and your memory. A proper invoice setup documents the package terms at purchase, tracks session usage, and makes it easy to invoice the final balance or a renewal when the package runs out.