Cleaning Service P&L Template

Once the structure looks right, enter your revenue figures by service type in the Revenue Detail sheet — the totals flow into the P&L automatically. Then fill in labor costs for each employee or crew in the Labor & COGS sheet, along with your supplies and equipment spend. The P&L calculates gross profit, your labor cost percentage, and net income as you go. If you don't have exact figures, use last month's bank statements and payroll records as a starting point.

A proper P&L for a cleaning business separates direct costs from operating expenses in a way that reflects how the business actually works. Labor and supplies are cost-of-service — they move directly with revenue. Insurance, vehicle costs, marketing, and owner salary are operating expenses that are relatively fixed. Keeping them separate lets you see gross margin (what you make before overhead) and net margin (what you actually keep). Healthy residential cleaning operations run 40–55% gross margin and 10–20% net. Commercial cleaning tends to run tighter margins — 35–45% gross — but with lower churn and more predictable scheduling.