Real Estate Invoice Template

To create an invoice, enter the client name and address in the Bill To block, then add the property address in the dedicated property field — this is the field that ties the invoice to the transaction. Fill in the MLS or escrow number and the closing date if applicable. Then enter your line items: for a commission invoice, enter the sale price as the base and the commission percentage as the rate, or enter a flat commission amount directly. For property management, the pre-built rows for monthly management fee, lease-up fee, and maintenance markup make recurring monthly invoices fast to generate. When the invoice is complete, export to PDF and send — the layout is designed to print cleanly on a single page.

The range of services that real estate professionals invoice for is broader than most people realize. Agents and brokers bill commissions (2.5–3% per side post-NAR settlement) plus transaction coordination fees ($300–$600), which are now standard in most markets. Property managers invoice landlords monthly for management fees (8–12% of collected rent for residential, 4–7% for commercial), lease-up fees (often one month's rent), lease renewal fees ($150–$300), and maintenance coordination markups (10–15% on vendor invoices). Appraisers invoice lenders for residential reports ($400–$700 for a standard 1004) and commercial appraisals ($1,500–$10,000+). Each of these billing types has different line item structures, and a real estate invoice template should support all of them without requiring the user to rebuild the layout each time.